Description:
JOB DESCRIPTIONSecretarial Support
Manage the Directors diaries Handle incoming calls Record messages Respond to queries by providing the required information Maintain internal and external stakeholder relations Provide secretariat support for the Directors meetings (take minutes, agenda etc.) in consideration of urgent core tasks
Administrative Support
Edit and format submissions, memos and other documents on behalf of the Directors Draft standard response on behalf of the Directors Maintain workflow and filing system electronically and manually. Respond to queries by providing the required information Track progress of actions, issue reminders and provide feedback to the Directors. Ensure that applicable processes (policies and procedures) are adhered with regard to outgoing and incoming submissions Prepare packs for all the meetings / workshop that the Directors attend Organise Directorates meetings (including logistics) and draft minutes and also support the Director with external meetings (This excludes project meetings of Subdirectorates) Coordinate submission of strategic reports (PMDS, Annual Reports, Strategic Plans, Audit reports etc.)
Logistical Support
Arrange traveling and accommodation for Directors Process traveling and subsistence claims of Directors
Financial administration support
Monitor unit cashflow and capture expenses in the commitment register Process requests on procurement of unit required good and services Process payment advice of procured goods and service for the unit Arrange petty cash and ensure compliance with relevant processes (e.g. submit receipts and change to finance)
JOB REQUIREMENTS
Grade 12 Senior Certificate (NQF 4) National Diploma
14 Jul 2025;
from:
gumtree.co.za