Description:
PA TO 4 DIRECTORS CBD, Cape Town
3-6 MONTH CONTRACT (Start Immediately)
Full Time In Office (Mon-Fri, 9-6pm)
R30 000 R40 000 Per Month depending on qualification and years of relevant experience
Play a crucial role within this Global Consulting firm by ensuring the smooth operation of the directors schedules and activities.
One would describe you as a highly organised and proactive individual who can manage multiple tasks and priorities efficiently.
You have exceptional communication skills, a keen eye for detail, demonstrated ability to multitask, and the ability to handle confidential information with discretion.
Key Responsibilities:
Diary Management:
Efficiently manage the complex calendars of 4 Directors, scheduling meetings and appointments both locally and internationally.
Ensure all calendar entries are up-todate and conflicts are resolved promptly.
Travel Arrangements:
Organise comprehensive travel itineraries, including flights, accommodations, transportation and visas.
Handle last-minute changes and ensure all travel-related documents are in order.
Meeting Coordination:
Book meeting rooms, arrange catering, and ensure all necessary materials are prepared.
From time to time take minutes during meetings and follow up on action items.
Facilities Management:
Oversee the management of office facilities, ensuring a smooth and efficient working environment.
Coordinate with vendors for office supplies and maintenance.
Special Projects:
Assist with special projects as assigned by the directors.
This may include research, event planning, and other ad-hoc tasks.
Communication:
Act as the first point of contact for the directors including screening calls.
Maintain confidentiality and handle sensitive information with discretion.
Document Management:
Prepare, edit, and format documents, presentations, and reports.
Ensure all documents are filed and organised systematically.
Event Planning:
Assist in planning and organising company events, conferences, and team-building activities.
Relationship Management:
Build and maintain positive relationships with internal and external stakeholders, ensuring effective communication and collaboration.
Qualification, Skills and Expertise required:
A related tertiary qualification (diploma/degree) is preferred Minimum 5 years' work experience in executive support role or C-suite exec level Diary and travel management skills across different time zones <