Supply Chain Coordinator

Description:

Reporting to the Operations Manager
Job Purpose
To provide a coordinating support role to the Operations Manager and to ensure all customers queries, quotations and orders are effectively and efficiently processed and managed.
Key Performance Areas

Supply Chain Coordination (40%)
Compliance (15%)
Customer Service (20%)
Staff Supervision (10%)
Cost and Financial Control (10%)

Supply Chain Coordination:

Receive stock at the warehouse, capture it on SAP system and ensure correct distribution thereof.
Execute a variety of operational tasks such as:

ü Stores control
ü Stock counts
ü Deliveries
ü Inventory
ü Damages
ü Redundant stock

Monitor and control consignment stock.
Compile daily, weekly and monthly report for Operations Manager and CEO.
Ensure that quotes from suppliers are approved.
Compile schedule for Driver / Messenger and ensure that information is shared of daily tasks.
Create Purchase Requisitions on SAP for Imported stock and distributions.
Ensure that new code created on SAP, are accurate and correct.
Arrange staff training and meeting.
Collate Minutes during meeting.
Coordinate the check and Charge process

Compliance:

Operates within controls and procedures in order to ensure the integrity of the Company.
Identifies and reports risks or areas of concern to management within own department and area of responsibility.
Ensures compliance with all relevant regulations and procedures to prevent fruitless, wasteful and irregular expenditure

Customer Service:

Maintains effective working relationships with customers (both internal and external) towards rendering highest quality of services.
Represents the company in meetings with relevant stakeholders.
Identifies and solves problems creatively whilst demonstrating a high level of integrity in line with the company's core values.

Staff Supervision:

Ensures that all employees have signed performance agreements.
Monitors and measures performance quarterly by conducting employee appraisals.
In collaboration with HR, identify staff performance objectives, potential areas of development and action plans where necessary.
Ensures ongoing training and development of employees.
Addresses employee relations matters fairly and promptly

Cost and Financial Control:

Contributes to the budget preparation process.
Promotes and communicates the effective, efficient, economical and transparent use of financial and other resources.
Monitors and controls expenditure against budget and ensures spending occurs within budgetary limits and the company's financial guidelines, report deviations to direct Manager.
Explores opportunities to control and reduce costs.

Requirements:

Minimum Qualification:
Diploma in Supply Chain or related fields (NQF 6)
Minimum Experience:
Up to 5 years’ experience in Supply Chain in a Manufacturing Environment
Technical Competencies:
Computer Literacy (MS Office Suite; and other job-specific software systems).