Description:
The Opportunity
We are looking for an experienced Accounts Payable (AP) Clerk to join our finance department. If you thrive in a deadline‑driven environment, have a sharp eye for detail, and enjoy improving processes, we’d love to meet you.
Key Responsibilities
🔹 Invoice Processing
- Receive, verify, and accurately capture supplier invoices.
- Match invoices to purchase orders and delivery notes (3-way matching).
- Ensure correct general ledger allocation and cost coding.
🔹 Payments & Reconciliations
- Prepare payment batches (EFT, cheque, or online payments).
- Ensure payments are authorised and processed on time.
- Reconcile supplier statements with internal records.
- Follow up on outstanding invoices and resolve discrepancies.
🔹 Vendor Management
- Maintain updated supplier records and contact information.
- Address and resolve supplier queries and disputes promptly.
- Ensure compliance with agreed payment terms.
🔹 Month-End & Reporting
- Prepare accounts payable reconciliations for month-end close.
- Assist with accruals and journals related to unpaid invoices.
- Generate age analysis and accounts payable reports.
🔹 Internal Controls & Compliance
- Adhere to company policies and accounting procedures.
- Ensure proper document control and audit trails.
- Maintain confidentiality of financial data.
🔹 General Administrative Support
- Filing and archiving of invoices and payment records.
- Support the finance team with audits and data requests.
- Assist in improving accounts payable processes.
Required Qualifications & Experience
- Minimum 5 years’ hands‑on Accounts Payable experience in a medium‑to‑high‑volume environment preferably in the retail industry.
- Solid understanding of bookkeeping principles and SAP experience beneficial.
- Computer literacy ( MS office, SAP) and strong Excel skills.
- Matric certificate plus an accounting/finance diploma or partial BCom (advantageous).
- Proven record of meeting tight deadlines with high accuracy.
- Excellent communication and ability to work collaboratively at all levels within the company
- High level of integrity, confidentiality, and teamwork.
Join us and keep our payables running like clockwork—while you advance your finance career with a company that values your expertise.
Requirements:
- Receive, verify, and accurately capture supplier invoices.
- Match invoices to purchase orders and delivery notes (3-way matching).
- Ensure correct general ledger allocation and cost coding.
- Prepare payment batches (EFT, cheque, or online payments).
- Ensure payments are authorised and processed on time.
- Reconcile supplier statements with internal records.
- Follow up on outstanding invoices and resolve discrepancies.
- Maintain updated supplier records and contact information.
- Address and resolve supplier queries and disputes promptly.
- Ensure compliance with agreed payment terms.
- Prepare accounts payable reconciliations for month-end close.
- Assist with accruals and journals related to unpaid invoices.
- Generate age analysis and accounts payable reports.
- Adhere to company policies and accounting procedures.
- Ensure proper document control and audit trails.
- Maintain confidentiality of financial data.
- Filing and archiving of invoices and payment records.
- Support the finance team with audits and data requests.
- Assist in improving accounts payable processes.
- Minimum 5 years’ hands‑on Accounts Payable experience in a medium‑to‑high‑volume environment preferably in the retail industry.
- Solid understanding of bookkeeping principles and SAP experience beneficial.
- Computer literacy ( MS office, SAP) and strong Excel skills.
- Matric certificate plus an accounting/finance diploma or partial BCom (advantageous).
- Proven record of meeting tight deadlines with high accuracy.
- Excellent communication and ability to work collaboratively at all levels within the company
- High level of integrity, confidentiality, and teamwork.
08 Jul 2025;
from:
careers24.com