Personal Assistant - Research & Development Divisi

Description:

1. Research & Knowledge Management
   • Conduct advanced desktop research on global innovations, industry trends, competitive intelligence, technologies, and product developments.
   • Summarize research into structured briefs, slide decks, and data sets for presentation to the R&D and executive teams.
   • Maintain and update a centralized knowledge management system (including shared drives, databases, and cloud repositories).
     
     1. Digital & IT Administrative Support
        • Create and manage documents, reports, presentations, and proposals using MS Office, Google Workspace, and design tools (e.g., Canva, Notion, Miro).
        • Support integration of AI tools, automation platforms, and productivity soô???ware into R&D processes.
        • Track soô???ware tools, licenses, subscriptions, and digital assets used in the R&D department.
          
          1. Project Coordination
             • Maintain and update project trackers, Gant charts, action logs, and progress dashboards.
             • Coordinate timelines and deliverables across cross-functional teams (e.g., engineers, procurement, finance).
             • Support budgeting and procurement activities related to R&D initiatives.
               
               1. Executive & Operational Support
                  • Manage calendars, schedule meetings, take minutes, and track follow-ups for the R&D director or innovation head.
                  • Organize site visits, events, technical workshops, and interdepartmental coordination sessions.
                  • Ensure tight control over deadlines, document control, and confidentiality of sensitive materials.
                    
                    Required Qualifications & Experience
                    
                    • Minimum Qualification: Diploma or degree in Administration, Information Systems, Project Management, Communications, or a related field.
                    • Preferred: Coursework or certification in research, data analytics, innovation management, or IT systems.
                    • Experience: Minimum 35 years experience as a Personal Assistant, Executive Assistant, Project Coordinator, or Administrative Officer.
                    • Experience in R&D, innovation, tech start-up, mining, or engineering environments is highly desirable.Technical Skills
                      
                      • Advanced Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
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