Description:
Role Overview
The Creditors Administrator is responsible for overseeing all aspects of accounts payable and related financial administration processes. This includes supplier invoice processing, vendor master data management, general ledger reconciliation, and stock control support. The role is crucial to ensuring accurate financial transactions, regulatory compliance, and efficient internal operations across finance and procurement functions.
This is an excellent opportunity for a detail-oriented individual with strong ERP and Excel skills to contribute to a high-performance finance environment within a complex operational context.
Key Responsibilities
Creditors Administration
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Manage supplier masterfile creation and updates on the ERP system.
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Ensure all invoices are backed by authorised purchase requisitions and orders.
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Daily processing of GRNs and supplier invoices.
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Update and reconcile the cash book to bank statements monthly.
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Prepare and process EFT and supplier payments weekly.
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Handle staff expense claim administration.
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Send remittance advice to suppliers and respond to related queries.
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Reconcile creditor accounts and prepare month-end payments.
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Manage admin building grocery and stationery orders.
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Maintain segregation of duties in tasks such as customer rate additions.
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Provide documentation support for internal, external, and BEE audits.
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Oversee mobile account management and related reconciliations.
Stock Management
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Conduct regular stock checks in collaboration with the stores team.
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Create stock valuation reports and post month-end journals.
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Track and reconcile capital stock movement, ensuring updates to the capital spares register.
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Allocate new stock codes for Capex purchases.
Requirements:
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Manage supplier masterfile creation and updates on the ERP system.
-
Ensure all invoices are backed by authorised purchase requisitions and orders.
-
Daily processing of GRNs and supplier invoices.
-
Update and reconcile the cash book to bank statements monthly.
-
Prepare and process EFT and supplier payments weekly.
-
Handle staff expense claim administration.
-
Send remittance advice to suppliers and respond to related queries.
-
Reconcile creditor accounts and prepare month-end payments.
-
Manage admin building grocery and stationery orders.
-
Maintain segregation of duties in tasks such as customer rate additions.
-
Provide documentation support for internal, external, and BEE audits.
-
Oversee mobile account management and related reconciliations.
-
Conduct regular stock checks in collaboration with the stores team.
-
Create stock valuation reports and post month-end journals.
-
Track and reconcile capital stock movement, ensuring updates to the capital spares register.
-
Allocate new stock codes for Capex purchases.
- Creditors Administration: 3 to 4 years
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National Diploma in Accounting or a relevant finance qualification.
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3–5 years of experience in a finance role, with a focus on creditors/accounts payable.
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Experience using ERP systems (essential).
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Advanced Microsoft Excel proficiency.
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Prior experience in FMCG, heavy industry, or terminal/bulk storage environments is advantageous.
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Strong administrative and organisational skills.
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Excellent verbal and written communication.
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High attention to detail and accuracy.
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Strong planning and time management abilities.
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Good numerical reasoning and data analysis skills.
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Proficient in Word and PowerPoint in addition to Excel.
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Understanding of procurement-related legislation (e.g., BBBEE).
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Confident working across departments and at multiple levels of the organisation.
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Ability to manage competing priorities and follow through on tasks independently.
Requirements
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National Diploma in Accounting or a relevant finance qualification.
-
3–5 years of experience in a finance role, with a focus on creditors/accounts payable.
-
Experience using ERP systems (essential).
-
Advanced Microsoft Excel proficiency.
-
Prior experience in FMCG, heavy industry, or terminal/bulk storage environments is advantageous.
Key Attributes
-
Strong administrative and organisational skills.
-
Excellent verbal and written communication.
-
High attention to detail and accuracy.
-
Strong planning and time management abilities.
-
Good numerical reasoning and data analysis skills.
-
Proficient in Word and PowerPoint in addition to Excel.
-
Understanding of procurement-related legislation (e.g., BBBEE).
-
Confident working across departments and at multiple levels of the organisation.
-
Ability to manage competing priorities and follow through on tasks independently.
Should you not receive a response within 10 working days, please consider your application unsuccessful.