Inventory & Planning Manager

Description:

MAIN PURPOSE:To plan, coordinate, and oversee all internal inventory movement, materials planning, production planning, warehousing, and logistics to ensure accurate stock levels within investment limits and on-time delivery to customers. The role serves as the operational link between sales, production, and procurement, ensuring material readiness, system integrity, and adherence to internal controls.AREAS OF RESPONSIBILITY:
Inventory Management & Warehousing•Monitor inventory levels across all warehouses to avoid stockouts and minimising lead times, while managing inventory investment within reasonable limits;•Ensure accurate and efficient warehousing of inventory, including stock level accuracy, traceability and revision control;•Oversee stores and disciplined internal stock control measures, including issuance to production, repairs, and consumables management;•Manage and report on finished goods on hand to ensure alignment with sales lead times and inventory targets;•Perform quarterly inventory analysis of non-moving and slow-moving stock for input to inventory provisions•Drive stock obsolescence identification and mitigation in collaboration with sales, product management and finance;•Coordinate and lead stock takes, reconciling, investigating and correcting variances and ensuring inventory integrity;•Manage intercompany stock transfers, including compliance with transfer pricing and documentation requirements;
Inventory Master Data•Own and maintain all Bills of Materials (BOMs) and stock codes, ensuring version control and data accuracy;•Create new BOMs and stock codes in accordance with configuration control procedures and update Master Production Schedule as needed;•Archive or set components as inactive when they are no longer used or have reached end of life.

Inventory and Planning Manager
Job titleMaterial and Production Planning & Scheduling•Execute the material requirements planning (MRP) process to align component demand with sales forecasts and production plans;•Communicate material requirements to procurement, highlighting purchase requirements, timing, and critical shortages;•Plan and prioritise production jobs for finished goods and work-in-progress (WIP) items in line with inventory availability;•Liaise with the Production Manager to manage job priorities and capacity;•Schedule jobs with subcontractors to ensure timely input delivery for internal or outsourced processes;•Oversee receipt of goods from production and manufacturing thereof in the accounting system;•Oversee stock movement of waste and reworks as a by-product of the production process.


Sales Order Management & Fulfilment

•Monitor customer quote and sales order activity to anticipate demand and trigger procurement or production for large or custom orders;•Equip the sales team with accurate lead times for quotations and approve sales orders with respect to promised shipping dates;•Manage and track sales order fulfilment, ensuring timely delivery against promised shipping dates (On Time Delivery / OTD);•Oversee execution of sales orders, including prioritisation, packing, and shipping;•Oversee the operational aspects of the repair process, including logistics and stock movements.Logistics & Intercompany Movements•Ensure an efficient, compliant and effective logistical process;•Supervise all logistics and stock movements, including:

Inbound stock from suppliers
Rejections back to suppliers
Outbound shipments to customers
Customer returns and repairs

•Ensure logistical issues on exports are resolved timeously and shipments are tracked through to delivery;•Similarly manage all logistics and customs clearances on imports;•Liaise with Engineering to ensure quick turnaround of Incoming Goods Inspection process of inventory receipts;•Manage relationships and performance of 3rd-party fulfilment centre contractors.
Systems, Process & Compliance•Critically evaluate existing systems and processes for opportunities to improve efficiency and accuracy;•Ensure all relevant procedures and work instructions are up to date and properly reflects the work that needs to be done;•Ensure compliance with the Quality Management System;•Ensure compliance with Safety, Health & Environmental policies.

Requirements:

AUTHORITY:Control of inventory movements and write-offsREQUIRED QUALIFICATIONS, EXPERIENCE AND SKILLS:
•Qualification in Supply Chain, Procurement or Logistics Management an advantage.•10+ Years work experience material requirement planning and production planning;•Experience in imports and exports;•Experience in stock control, and wareSkilled at handling complex, fast-moving operational environments;•System and process housing operations;
•Experience with ISO 9001 quality management systems;•Strong forward-planner with meticulous attention to detail;•Extremely well organized; driven; Ability to priorities under pressure;