Description:
PLEASE NOTE THAT CLIENT IS CURRENTLY OUT OF THE COUNTRY, HENCE POTENTIAL INTERVIEWS WILL ONLY HAPPEN FROM TOWARDS THE END OF JULY 2025.
Important criteria -
- This role as mentioned in the job title would be ideal for a mature candidate who has previously been a proven PA, but no longer is looking to move ahead in the corporate business world, and would be happy and suited to a role taking care of the personal and professional life of a respected Medical Specialist. There is a medical team taking care of the administrational needs of his medical practice hence this is not for a medical related background candidate, but very much in the truse sense of the word, a "Personal Assistant". Highly confidential, professionally presented with high attention to detail.
- Commencing as a 3-month Fixed-Term contract
- Own laptop, cell phone and internet access - All software and communication support will be provided
- Must be resident in Cape Town, comfortable proximity to Foreshore
- Flexible to work from home base and the office (Foreshore, CT), and if necessary provide support after hours on occasions.
OVERVIEW OF RESPONSIBILITIES -
General Administration Duties:
- Recordkeeping, filing, business, personal and family document management
- Assisting other membrs of staff and/or family members with inter alia, getting quotes, booking contractors, data capturing etc.
- Setup meetings: Diary management
- Meet and greet guests, prepare for meetings
- Get quotes as requested for al maintenance items, supervising of contractors where needed
- Liaise with consulting professionals/builders and authorities, as required
- Software updates, financial services and insurance administrative compliance and follow up
- Assist with patient communication, ensure all admin is correct for weekly / monthly theatre lists
- Updating and ensuring documents are valid. Updating passports, visas, drivers licences, car registrations
- Pay traffic fines and similar
Financial Administration Duties:
- Ensuring insurance (i.e. household and business insurance is up to date) and dealing with claims, etc.
- Facilitate and follow-up payments, filing of invoices and allocation of expenses for accounting and tax departments
- Assist with bank documents - ensure authorisations, OTP's signatures are received
- Monthly Accounts Management and follow-ups
- Reconciliation of credit cards and bank payments. Assigning business vs personal expenses
- Following up on tax refunds and providing necessary information required to enable bookkeepers to file tax return
Professional Duties:
- T ake minutes
- Distribute minutes
- Professional and regulatory bodies - 1) Registrations and Compliance - ensuring good standing, maintaining records, paying fees and associated regulatory compliance. HPCSA, RSSA, CPD, MPS, BHF; 2) submitting forms and ensuring necessary CPD points are maintained; 3) ensuring Professional Indemnities are up to date
Household and Director's Family Duties:
- Manage and maintenance of staff: internal staff (i.e. domestic and gardener) and external outsourcing, as required
- Manage supplies and consumables (i.e. for office and personal use) Food, groceries and household requirements
- Ensure presence of items, ordering and delivery of replacements
- Purchase and management of maintenance items, as required
- Manage and maintain security
- Medical Aid active compliance, refunds and follow up of claims
- Arrange electronics / stationery, as required and requested
- Manage maintenance staff: internal staff (i.e. cleaning and gardening) and external outsourcing (i.e. plumbing electricians, contractors, etc.)
Property Management: London
- Regulatory compliance
- Maintenance of the property contractors and managing agency
- Tenant acquisition and maintenance with renting agency
- Financial management and bank compliance
- Document filing
Travel:
- Travel - booking flights / hotels / cars / visas / transport: business and personal for family members
- Managing frequent flyer miles / credit card miles
- Organise and manage diaries
Other duties may be required from time to time.
HAVING READ THE FULL JOB BRIEF AND YOU MEET THE REQUIREMENTS IF YOU ARE NOT ABLE TO SUBMIT YOUR CV VIA THIS PORTAL, OR PREFER TO EMAIL DIRECTLY - bernadette@bmrecruit.co.za
(PLEASE DO NOT DUPLICATE, SUBMIT CV EITHER VIA PORTAL OR DIRECTLY, BUT NOT BOTH)
Requirements:
- This role as mentioned in the job title would be ideal for a mature candidate who has previously been a proven PA, but no longer is looking to move ahead in the corporate business world, and would be happy and suited to a role taking care of the personal and professional life of a respected Medical Specialist. There is a medical team taking care of the administrational needs of his medical practice hence this is not for a medical related background candidate, but very much in the truse sense of the word, a "Personal Assistant". Highly confidential, professionally presented with high attention to detail.
- Commencing as a 3-month Fixed-Term contract
- Own laptop, cell phone and internet access - All software and communication support will be provided
- Must be resident in Cape Town, comfortable proximity to Foreshore
- Flexible to work from home base and the office (Foreshore, CT), and if necessary provide support after hours on occasions.
- Recordkeeping, filing, business, personal and family document management
- Assisting other membrs of staff and/or family members with inter alia, getting quotes, booking contractors, data capturing etc.
- Setup meetings: Diary management
- Meet and greet guests, prepare for meetings
- Get quotes as requested for al maintenance items, supervising of contractors where needed
- Liaise with consulting professionals/builders and authorities, as required
- Software updates, financial services and insurance administrative compliance and follow up
- Assist with patient communication, ensure all admin is correct for weekly / monthly theatre lists
- Updating and ensuring documents are valid. Updating passports, visas, drivers licences, car registrations
- Pay traffic fines and similar
- Ensuring insurance (i.e. household and business insurance is up to date) and dealing with claims, etc.
- Facilitate and follow-up payments, filing of invoices and allocation of expenses for accounting and tax departments
- Assist with bank documents - ensure authorisations, OTP's signatures are received
- Monthly Accounts Management and follow-ups
- Reconciliation of credit cards and bank payments. Assigning business vs personal expenses
- Following up on tax refunds and providing necessary information required to enable bookkeepers to file tax return
- T ake minutes
- Distribute minutes
- Professional and regulatory bodies - 1) Registrations and Compliance - ensuring good standing, maintaining records, paying fees and associated regulatory compliance. HPCSA, RSSA, CPD, MPS, BHF; 2) submitting forms and ensuring necessary CPD points are maintained; 3) ensuring Professional Indemnities are up to date
- Manage and maintenance of staff: internal staff (i.e. domestic and gardener) and external outsourcing, as required
- Manage supplies and consumables (i.e. for office and personal use) Food, groceries and household requirements
- Ensure presence of items, ordering and delivery of replacements
- Purchase and management of maintenance items, as required
- Manage and maintain security
- Medical Aid active compliance, refunds and follow up of claims
- Arrange electronics / stationery, as required and requested
- Manage maintenance staff: internal staff (i.e. cleaning and gardening) and external outsourcing (i.e. plumbing electricians, contractors, etc.)
- Regulatory compliance
- Maintenance of the property contractors and managing agency
- Tenant acquisition and maintenance with renting agency
- Financial management and bank compliance
- Document filing
- Travel - booking flights / hotels / cars / visas / transport: business and personal for family members
- Managing frequent flyer miles / credit card miles
- Organise and manage diaries
03 Jul 2025;
from:
careers24.com